Facilities Request Procedures
Reserving a Room on Campus
Students, staff and faculty may book meeting space on campus for school related events. We use a web based system for making and checking room reservations. This online system can be accessed by going to: http://events.ants.edu
How do I make a reservation?
Anyone can browse current reservations; however, to make reservations you must get a system account and be affiliated with Andover Newton. To get an account and training please contact the Help Desk at:
How much notice do I need to give when making a reservation?
Reservation requests requiring set up or food service should be submitted no less than seven (7) business days prior to the event.
What if I need to make a reservation with less than seven business days notice?
Reservations that do not require set up or food service can be made using the online system up until the time of the reservation. Please note that we cannot guarantee that doors will be unlocked for short notice reservations. Students, staff and faculty may sign out keys from the Business Office in Dabney Hall if they are concerned that the doors will be locked.
If you need a rush order with food service or set up, please call us at 617-964-1100 ext. 267. If no one answers, please call Amelia O’Dowd at 617-964-1100 ext. 261. Requests that come in with less than seven days notice may not be able to be done or may not be done exactly to your specifications.
How will I know my reservation is confirmed?
You will receive an automatic email stating that you have requested a room. The Campus Facilities Office will NOT send you a confirmation of your reservation. You can check the status of your reservation online as follows:
- Log in
- Under the “Reservations” heading click on “View My Reservations”
- In the “Current” tab you will find a list of your reservations for future dates (“Historical” is for events that have passed). Your reservation will appear as “Web Request” until it is either confirmed or denied. Once confirmed it will show as “Confirmed (internal)”. If it is denied it will appear as “Web Declined”.
I submitted my request a couple of days ago. Why is it still listed as “Web Request?”
If your request has not changed from "Web Request" within a two or three days and we have not contacted you feel free to email us at . Normally if there is a problem with your reservation we will email you at your Andover Newton email address or call you to explain the problem and change your request to "Additional Info Required."
Do you have pictures of what the set up types look like?
Yes. Click on the name of the set up and you will see an example.
Arched Rows [available in the Wilson Chapel Main Sanctuary only]
Board Meeting/Conference [available in the Greene Room*, Berkeley Room, Meetinghouse, Small Dining Room, Wilson Chapel Small Sanctuary, Peck Room and Worcester 303*]
Circle of Chairs [available in the Berkeley Room, Meetinghouse, Wilson Chapel Main Sanctuary, Wilson Chapel Small Sanctuary and Peck Room]
Empty [available in the Berkeley Room, Meetinghouse, Wilson Chapel Main Sanctuary, Wilson Chapel Small Sanctuary, Wilson Chapel Lobby, Stoddard Lobby and Peck Room]
Fair (tables around the room) [available in the Berkeley Room, Meetinghouse, Wilson Chapel Small Sanctuary, and Peck Room]
Hollow Square [available in the Berkeley Room, Meetinghouse, Wilson Chapel Small Sanctuary, and Peck Room]
Panel Discussion [available in the Berkeley Room, Meetinghouse, Wilson Chapel Main Sanctuary, Wilson Chapel Small Sanctuary, and Peck Room]
Round Tables [available in the Berkeley Room, Meetinghouse, and Peck Room]
Rows [available in the Berkeley Room, Meetinghouse, Wilson Chapel Main Sanctuary, Wilson Chapel Small Sanctuary, Stoddard Lecture Hall*, Peck Room and all of the Davis Classrooms*]
U-Shape [available in the Berkeley Room, Meetinghouse, Wilson Chapel Small Sanctuary, and Peck Room]
To see a chart of maximum occupancy for each set up type in a given room please click on “Room Specifications” under the “Browse” heading in the reservation system.
*These rooms have only one set up.
None of these set ups are what I have in mind. Can I design my own set up?
Yes, but you will need to submit a detailed drawing to the Campus Facilities Office at least seven business days before your event. Please use the PDF floor plan below that corresponds to the space you would like your set up in. If you don’t want to print it yourself stop by during office hours and we’ll give you a copy. When making your drawing please remember the number of tables and chairs available for the room.
Berkeley Room
Meetinghouse
Peck Room
Wilson Chapel Main Sanctuary
Wilson Chapel Small Sanctuary
I am not an Andover Newton student, staff or faculty member. Can I make a reservation?
People who are not directly associated with Andover Newton but have questions concerning facilities rental should contact the Campus Facilities Office. Office hours are Monday through Friday from 1:30 PM to 4:30 PM. Please email .
Updated March 25, 2008